Vaga Para: Project Administration and Finance Manager (m/f)

Publicado em: 04-07-2025

Descrição:

Job Description:

Team Leadership         

Develop a highly performing finance team that is able to deliver on the requirements of the project:

• Facilitate a working environment of mutual trust, respect, and care among all staff.
• Encourage effective teamwork, with staff members supporting each other.
• Ensure finance, administration, and Supplier Chain staff have clear Job Descriptions, Annual Performance Agreements, and that performance evaluations are conducted every 6 months.
• Ensure P+C documentation is completed to a high standard including PRFs, PAFs, Annual Performance Plans, Mid-Year Performance Reviews, Annual Performance Reviews, and Learning and Development plans.
• Take responsible for building the capacity of finance, administration and Supplier Chain staff, enhancing their commitment, character, competence, and critical thinking; work with direct reports to develop and implement personal capacity building plans, identifying specific capacity gaps and appropriate development opportunities; provide coaching to direct reports to enhance their capacity.

Strategic Financial Planning and Management:          

Provide overall direction to financial management, ensuring donor and WV requirements are met:

• Prepare annual operating budget with Chief of Party and assist with grant cash flow preparation and follow up on a monthly basis.
• Working closely with WVUS Senior Finance Officer, manage MyPBAS requests, adjustments and reconciliations on annual basis and advise the Chief of Party of any changes.
• Prepare quarterly Cash Flow Analysis and submit to the donor for approval and subsequent funding through modifications.
• Update and reconcile MyPBAS on regular basis to ensure the project has enough budget commitment, working with WVUS Senior Finance Officer.
• Prepare and submit high quality financial reports to WVUS for review and approval before submission to USDA; such reports include but are not limited to Quarterly Financial Report, Quarterly Pipeline Analysis and Annual Expenditure Analysis.
• Manage cash-flows, forecasting and funding processes for the Grant.
• Participate in annual review and planning, working with finance group on key strategic issues of the grant such as annual budgeting, burn rates and other detailed financial analysis
• Participate in grant senior management meetings and specific strategic meetings held with donor review teams, WVUS core team and any other meetings

Financial Accountability and Reporting          

Provide leadership in accountability and reporting, ensuring that accounting is performed to a high standard, and quality reports are developed in a timely manner:

• Review and approve all grant journal entries to correct errors in grant finance report.
• Classify the budget with WV Analysis codes and post it in Sun System 6 database on annual basis; make adjustments when necessary.
• Review and update grant coding in Sun System and vouchers to ensure compliance with FFM and donor requirement.
• Review and approve all grant journal entries to correct errors in grant finance report.
• Review all project interface/ Cash disbursement Voucher (CDV) against coding before posting in Sun 6 on a weekly basis.
• Prepare and submit high quality financial reports for the donor, such as but not limited to Quarterly Financial Report, Quarterly Pipeline Analysis and Annual Expenditure Analysis.
• Prepare and submit to the Regional Office quarterly Burn Rates Analysis.
• Prepare and send on quarterly basis Batch Screening Financial Reports to Global Grants Compliance Unit (GGCU).
• Monitor and review actual grant expenditures against approved donor line items on a monthly basis; alert management to any irregularities and make recommendations concerning the re-negotiation of approved grant line items with the donor government where appropriate.
• Ensure that all expenditures are in compliance with the donor regulations such as source, origin and cost principles.
• Review the financial reports with project management on monthly basis and submit the FFR review minutes on database.
• Post all financial reports including core reports with variance analysis on the FFR database.
• Risk Management and Control           Ensure that financial controls are effectively implemented and that risk mitigation approaches are in place:
• Provide leadership and guidance during external independent audits and internal audits on yearly basis and on responses to findings; ensure implementation of all audit recommendations.
• Extract Accounting listings on monthly basis and review and make adjustments where necessary.
• Ensure screening of vendors and batch processing is completed before contracting vendors to provide service to the grant.
• Provide oversight for sub-grantee financial operations, including assessment of financial and accounting capacity, as well as mentoring and capacity building of sub-grantee finance staff.
• Review sub-grantee financial reports and provide support as needed.
• Ensure that signed sub-grant agreements are understood and adhered to by sub-grantee finance staff and that sub-grantee expenditures are in accordance with the approved budget and in compliance with donor regulations.
• Establish and coordinate a Finance working group with the sub-grantee and ensure that this group meets monthly to go through financial expenditure analysis.
• Provide leadership on monthly Labour Distribution Report reconciliations and approve corrective adjustments on payroll journals on monthly basis. Approve the Inherent Religious Activities (IRA) costs journals.
• Implement and manage the grant tracking/monitoring system, ensuring all relevant grant information is accessible on a timely basis and properly summarized for rapid managerial decision-making.

Capacity Building        

Develop and implement approaches to build the capacity of both finance and non¬ finance staff in areas relating to finance:

• Conduct financial training for grant finance team
• Assess capacity gaps and training needs for all grant and sub-grantee finance staff, working in collaboration with P+C team.
• Identify capacity gaps regarding financial issues in non-finance staff; develop capacity building plans to address these.
• Interpret the Grant Financial Reports to non-finance grant staff so that they understand the impact on project implementation.

Assets Management  

Ensure the effective management, monitoring, and tracking of PARES Project properties

• Ensure PARES Properties for all possible Risks
• In cooperation with the Admin team, strengthen the inventory control management systems for PARES in WV Mozambique, as appropriate

Procurement  

Ensure that all PARES procurement activities are carried out according to donor and World Vision policies and regulations

• Review current policies and procedures related to logistics, procurement, vehicle repairs/maintenance and asset management to ensure compliance with donor and corporate requirements and to identify opportunities for improvement, reinforcing appropriate controls, streamlining process, clarifying accountability, making efficient use of resources.

General            

Communicate World Vision’s Christian ethos and demonstrate a quality of spiritual life that is an example to others.

• While this job description is intended to be an accurate reflection of the duties involved in this position, World Vision reserves the right to add, remove or alter duties when necessary
• Attend and lead weekly devotions

Required Professional Experience     

• Minimum of 10 Years appropriate experience   These include work in Finance, Accounting, Auditing and Business or related field. and. Solid knowledge of accounting principles, financial systems, budget/cash-flow monitoring and internal accounting controls
• Experience and proficiency on financial software/computerised accounting and reporting systems. Hands on experience with computerised systems should be for a minimum of 5 years, with preference for Sun Systems
• Work experience from books of first entry, through trial balance and onto preparing Experience of log frame and partner collaboration preferred.

Required Education, training, license, registration, and certification

• Master´s Degree in Education, or a related discipline, or its equivalent in experience and/or degree in the International development or related field.
• University Degree in Finance, Accountancy or Business.
• A Master’s degree and a certification as a public accountant is preferred.  .

Preferred Knowledge and Qualifications

• Understanding of Cost Principles
• Experience in Finance Grant Management
• Desired experience in working with large international Grants

Travel and/or Work Environment

Requirement   Based in Nampula Province with frequent travel to Monapo, and Meconta Districts (in Nampula Province) and Milange (In Zambézia Province)

• Language

Requirements: Portuguese and English language Proficiency (both oral and written)

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Empresa: World Vision Moçambique

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